HR and recruitment automation

HR automation takes the repetitive admin out of hiring and onboarding. It screens applications against your criteria, schedules interviews, collects joining documents and answers routine employee questions. We build it around the HR tools you already use. Your team still makes every hiring and people decision; the automation handles the reminders, follow-ups and paperwork.

Plan. Build. Deploy. Live in 90 days.

Your first automation is live within 30 days, or we keep working free until it is.

If your first automation isn’t live within 30 days, you get your money back. See the terms

Clients of Tailwebs

  • Crime and Punishment
  • Kaipo
  • MOSIP
  • Raja Fashions

What can HR automation do for your business?

Example
Shortlist: Customer success lead
  • Strong fit6
  • Possible14
  • Not a fit31
Ranked against your criteria; a person decides

Applications ranked

Applications from job boards and your careers page summarised and ranked against your criteria, ready for a person to shortlist.

Example
Inboxjust now
HHiring at BrightlineInterview booked: Thu 14 Nov, 11:00Hi Ananya, your interview with Meera is confirmed. Reply here to reschedule…
Sent automatically

Interview scheduling

Scheduling and reminders synced with Google or Microsoft 365 calendars.

Example
Brightline HiringWhatsApp

Hi, any update on my application?

Automated replyHi Tom, yes. You’ve moved to the final round. We’ll send interview times by Friday.

Candidate updates

Status updates by email, or WhatsApp where the market uses it.

Everything we automate here

  • Applications from Naukri, Indeed or the careers page summarised and ranked against the client's criteria, for a person to shortlist
  • Interview scheduling and reminders synced with Google or Microsoft 365 calendars
  • Candidate status updates by email, or WhatsApp where the market uses it
  • Onboarding checklists: documents requested, collected and tracked in BambooHR, Zoho People or the client's HR platform
  • An employee helpdesk on Slack, Teams, email or WhatsApp for leave, policy and payslip questions, handing over to a person when unsure
  • Leave and expense requests routed for approval
  • Data kept in sync between the ATS, HR platform, payroll software and spreadsheets
  • Monthly HR reports (headcount, hiring funnel, open requests) for the owner

Will it work with the tools we already use?

Yes. We connect it to your existing systems, so data moves between them on its own and nobody copies it by hand.

HR automationby Tailwebs
  • LinkedIn
  • Indeed
  • Naukri
  • Google Calendar
  • Microsoft 365
  • Slack

How long does it take to go live?

Your first automation is live in month one, and the rest are live, tested and handed over by day 90. Here is what you receive each month.

How the 90 days work
  1. 30Plan

    Audit your workflows, pick the automations with the best payback and launch the first one.

    Automation roadmapSample1 · Lead replies on WhatsAppLive2 · Invoices into accountsDay 31–603 · Weekly owner reportDay 31–60
  2. 60Build

    Build and connect the rest to your tools, and test every flow with real data.

    Test run with real dataSampleInvoice read and matchedPassedBill posted for approvalPassedMismatch flagged to a personPassed
  3. 90Deploy

    Go live, train your team and set up tracking.

    Before-and-after reportSampleBefore[00] hrs a weekAfter[00] hrs a weekFigures come from your own data at day 90.

Work we have shipped

crimeandpunishment.in
The State of the System database on crimeandpunishment.in, listing Indian laws by category
Client project

Crime and Punishment

India's penal laws, read by AI and turned into a searchable database with an AI research assistant.

  • AI scraping that extracted the penal laws and turned each offence into plain, human-readable language
  • Every offence categorised, with its punishment identified
  • An AI agent with tracking that answers legal questions and runs AI-based research on any matter
[Result: what changed for the team, and in production since]Visit the live siteRead the case study

How much does HR automation cost?

It depends on your volumes and tools, so you get a fixed quote after a 30-minute call.

Get a quote on WhatsApp
Our workScoped on the call, before any work starts
Fixed quote
Third-party costsListed separately, never marked up
At cost

Questions buyers ask

What is recruitment automation?

Recruitment automation handles the repetitive steps of hiring, such as screening applications, scheduling interviews and updating candidates, while a person makes every hiring decision.

Which HR tasks should a small business automate first?

The high-volume, rule-based ones: interview scheduling, collecting documents from new joiners and answering the same policy questions every week. They save time quickly and carry little risk.

Can AI screen resumes, and does it remove bias?

It can summarise and rank applications against criteria you set, but it doesn't remove bias by itself and can repeat bias in past data. A person reviews the shortlist and makes the decision.

Do small teams need an enterprise HRMS?

Usually not. A lighter HR tool with automation around it often covers hiring, onboarding and leave for a small team at a fraction of the effort.

How can onboarding, from documents to first-week questions, be automated?

With a checklist for each new joiner, document requests that send their own reminders, and an assistant that answers first-week questions from your handbook. Legal checks such as right-to-work stay with you as the employer.

How is candidate and employee data handled?

[Data-handling statement for candidate and employee data: where it is stored, who can access it and how long it is kept]

Get a fixed quote for HR automation

Prefer email? hello@tailwebs.com