AI workflow automation across your apps

We connect the apps your business already runs on, so data moves between them without anyone copying it. That means your CRM, accounting software, online store, spreadsheets and email. We build on n8n, Make or Zapier, whichever fits your volume, budget and hosting needs, then document and monitor every workflow so nothing breaks silently.

Plan. Build. Deploy. Live in 90 days.

Your first automation is live within 30 days, or we keep working free until it is.

If your first automation isn’t live within 30 days, you get your money back. See the terms

Clients of Tailwebs

  • Crime and Punishment
  • Kaipo
  • MOSIP
  • Raja Fashions

What can workflow automation do for your business?

Example
Orders log (Google Sheets)
OrderCustomerTotalBooks
#4821A. Mehta₹3,450Posted
#4822J. Carter$86.00Posted
#4823S. Rao₹1,200Posted

New orders into your books

New Shopify orders posted into QuickBooks, Xero, Zoho Books or Tally, plus a Google Sheet.

Example
Slack#sales

AutomationNew website lead: Hannah Lee, Lee & Co Interiors. Wants a quote for 12 rooms. Saved in HubSpot.

Open in HubSpot

Leads into your CRM

Website and form leads into HubSpot or Zoho, with an alert to sales on Slack, email or WhatsApp.

Example
Weekly report, Mon 8:00
  • Orders82
  • Leads47
  • Tickets23
  • Refunds6
Pulled from Shopify, HubSpot and your helpdesk

Weekly reports

Pulled together from several apps and emailed to you every week.

Everything we automate here

  • New Shopify orders posted into QuickBooks, Xero, Zoho Books or Tally, plus a Google Sheet
  • Website and form leads into HubSpot or Zoho, with an alert to sales on Slack, email or WhatsApp
  • Weekly reports compiled from several apps and emailed
  • Moving high-volume workflows from Zapier to self-hosted n8n to cut per-task costs
  • Approvals (purchases, discounts, refunds) routed by email, Slack or WhatsApp
  • Customer onboarding steps triggered when a deal closes in the CRM
  • AI steps inside a workflow: classify incoming emails, summarise a form, draft a reply for a person to approve
  • Error alerts and retries, so a failed run is fixed rather than lost

Will it work with the tools we already use?

Yes. We connect it to your existing systems, so data moves between them on its own and nobody copies it by hand.

Workflow automationby Tailwebs
  • n8n
  • Make
  • Zapier
  • Google Sheets
  • Slack
  • Airtable

How long does it take to go live?

Your first automation is live in month one, and the rest are live, tested and handed over by day 90. Here is what you receive each month.

How the 90 days work
  1. 30Plan

    Audit your workflows, pick the automations with the best payback and launch the first one.

    Automation roadmapSample1 · Lead replies on WhatsAppLive2 · Invoices into accountsDay 31–603 · Weekly owner reportDay 31–60
  2. 60Build

    Build and connect the rest to your tools, and test every flow with real data.

    Test run with real dataSampleInvoice read and matchedPassedBill posted for approvalPassedMismatch flagged to a personPassed
  3. 90Deploy

    Go live, train your team and set up tracking.

    Before-and-after reportSampleBefore[00] hrs a weekAfter[00] hrs a weekFigures come from your own data at day 90.

Work we have shipped

crimeandpunishment.in
The State of the System database on crimeandpunishment.in, listing Indian laws by category
Client project

Crime and Punishment

India's penal laws, read by AI and turned into a searchable database with an AI research assistant.

  • AI scraping that extracted the penal laws and turned each offence into plain, human-readable language
  • Every offence categorised, with its punishment identified
  • An AI agent with tracking that answers legal questions and runs AI-based research on any matter
[Result: what changed for the team, and in production since]Visit the live siteRead the case study

How much does workflow automation cost?

It depends on your volumes and tools, so you get a fixed quote after a 30-minute call. Automation platform fees (n8n, Make or Zapier) are paid to the platform and listed separately in your quote.

Get a quote on WhatsApp
Our workScoped on the call, before any work starts
Fixed quote
Third-party costsListed separately, never marked up
At cost

Questions buyers ask

Should I use Zapier, Make or n8n myself instead of hiring an agency?

Yes, for simple two-step automations you can set up in an afternoon. Bring in help when a workflow touches money or customers, spans several systems, or has to keep running when nobody is watching.

Should I hire a freelancer or an agency?

A freelancer often costs less for a single build; an agency gives you a team, so there is cover when someone is away, written documentation and support after launch. Choose by how much your business depends on the workflows staying up.

Which tool will scale with us: n8n, Make or Zapier?

The one that fits your volume, where your data must live and which apps you use. We aren't tied to any of them, and we recommend one only after looking at your workflows.

What happens if I go over my task limit?

The platform either charges for the extra runs or pauses your workflows, depending on its plan rules. We size the plan to your volume and design workflows to use fewer runs; platform fees go to the platform, separate from our fee.

Who owns the workflows and credentials when the project ends?

[Ownership terms: who owns the accounts, workflows and credentials at handover]

Can you self-host n8n on our own servers?

[Whether we self-host n8n, and on which servers or cloud providers]

What happens if my workflow breaks at 2 am?

A failed run sends an alert and retries on its own, so a short outage at a connected app doesn't lose data. [Support hours and response times]

Will my team be able to maintain the workflows after you leave?

Yes. Every workflow is documented in plain language and walked through with your team at handover, so small changes don't need us.

Get a fixed quote for workflow automation

Prefer email? hello@tailwebs.com